We took all the user feedback and busted out another version of the ExpenseBay mobile application. Here is what’s new in version 1.2.

Edit Transactions (Either cash or credit card purchases)

Now you can edit or add the following fields: Date, Category, Merchant, Client ID, Project, Receipt Image, Notes, Billable, and Reimbursable.

Track Time & Currencies in any category

Enter time spent on a project and the hourly rate.

Keep sending us feedback for the next round of features you would like to see!!

Here is what we’ve included as part of the integration:

1. Group transactions into an ExpenseBay report and send directly into your FreshBooks expense list.
2. Ability to add links to receipt images in Freshbooks.
3. Any notes or attendees entered with the transaction are included within the notes section in FreshBooks.
4. Vendor name automatically filled in.
5. ExpenseBay categories automatically sent into Freshbooks.
6. Ability to add expense items from ExpenseBay to your existing clients and projects. You can also create new ones directly from ExpenseBay.

So imagine this, now you can have your credit card data downloaded nightly, properly categorized and cleaned up for your invoices. Then throughout the day, capture cash expenses and receipt images with ExpenseBay mobile. You can even edit existing expenses within our mobile application by adding clients, projects, or receipt images to your credit card transactions.

When you are ready, select the transactions you want and send them to FreshBooks; or set up ExpenseBay to create your reports weekly. (We auto-create expense reports based on categories, clients, notes, tags or TripIt itineraries on the dates you request). You will get alerted when these expenses are ready to be reviewed and can add them to your FreshBooks account.

As part of the release, we are offering any existing FreshBooks users a free 90 day trial of our ExpenseBay Pro package. Enter the following code when registering – EBP15076. This offer is valid until March 15, 2010.

We would love to hear your feedback on how the integration is working for you or features you would like added. Email us at support@expensebay.com or leave a note on our support forum here.

Update: If you’re a current free user and would like to try freshbooks, you can use the promo code as well.  It’s only valid for freshbooks though, none of the other integrations.

Update 2: Here’s the a link to watch the setup video – it will be posted in the documentation soon – http://www.youtube.com/watch?v=C9hNjGGAN4k

Beginning on Jan. 1, 2010, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
* 50 cents per mile for business miles driven

* 16.5 cents per mile driven for medical or moving purposes
* 14 cents per mile driven in service of charitable organizations

We will be updating these rates for new accounts as of January 1st, but Existing Users will need to manually update it after they’ve finished their 2009 reports. Here’s how to update it.

1. Click ‘Settings’
2. Click ‘Transaction Settings’
3. Enter in your companies updated mileage rate. (default for 2010 is $0.50)
4. Click ‘Save’

Update Mileage Image

If you have any questions let us know or post on the support forums for quicker answers.

http://www.gooddata.com/blog/mashup-your-salesforce-dot-com-pipeline-and-expense-reports/

1. Remove Personal Transactions from Expense Reports – If you mark a transaction personal we now will automatically will remove it from any expense report it was in. Before you had to manually remove it from the report.

2. Remembering Personal Transactions – We have added a “Always Mark As Personal” button on all the transactions pages. When you select this, it will move the transaction(s) to the personal folder and add it to your user list for any future transactions so they are automatically placed in your personal folder. Any transaction with the same transaction ID will also be moved. So you only have to select it once and they are all moved!

3. Create Cash Transactions via Email. If you want to create a cash transaction, you can do so by sending an email to receipts@expensebay.com with the receipt image attached. Include the amount and merchant in the subject line – for example – 43.00 Yellow Taxi. This will create a cash transaction for $43.00, Merchant as Yellow Taxi, categorized as Ground Travel:Taxi and the transaction date will be when the email was sent.

4. Support for Multiple Cards. If you have a credit card account with multiple cards attached, we now allow you to select which cards you would like us to download and which ones to ignore.

5. Receipts – you can send receipts via email or through your camera phone to receipts@expensebay.com. You can add the merchant or a description in the subject line and we will add them next to the receipt image. Just make sure to send from the email address you use with ExpenseBay.

6. Employee ID – Added an Employee ID number to the My Profile sections

7. SaaS Integration – Support for Netsuite and Intacct – enterprise SaaS vendors. Now you can export your entire expense report (including receipt images) to your NetSuite or Intacct accounts. We will also kick off the approval process automatically for you.

8. Updated JavaScript on UI – Users should see faster response times and much richer graphics now.

9. Credit Card Provider – We have finalized our agreement with Yodlee who provides our credit card transaction data. Users should see real time data now and faster responses. Unfortunately all our existing beta users will need to re-supply their online username/pw as we switch over to their production system.

10. TripIt Integration – Soon you will be able import some of the metadata from your Tripit itinerary like To/From Airport Codes, ticket purchase dates, and travel dates. This information can be used to create reports based on your trips instead of weekly or monthly.

Here is what to keep an eye out for:

1. More integrations to SaaS companies who have expense managment feautres.

2. Report Page – Users have expressed a desire to very quickly edit thier reports directly from the Reports tab vs. having to go back to the transactions page. Users will be able to quickly see what metadata is missing like attendess, client ID, To/From, and be able to add directly from the report itself. Work on this has begun, you should see a big upgrade to our reports page over the next week.

3. iPhone – We finished our iPhone application and are going though the approvals for Apple. Not sure when they will grant this but were really exicited about this. We have also started on our BlackBerry native application and plan to have this by summertime.

Thanks again for all the feedback you have provided to us during out beta period. It is very valuable and we welcome any suggestions or ways to improve.

The release is entirely focused on usability, increasing productivity, and making expense management even easier.

We would like to thank all of our users who provided us valuable feedback the last few months. We encourage each of you to continue to send feedback, feature requests, and suggestions. Our support forum is always open and we respond to every request. Also, please don’t be shy to post your comments on twitter (@expensebay).

We’re confident this new release will make life easier when it comes to doing expense reports. Log in and let us know what you think.

New Features

• Inline text editing.
• Currency conversions to USD
• Match transactions to reports
• Drag and Drop receipt images to transactions
• Track project and billable items
• Support for over 4000 credit cards and banks

In Development
We have quite a few things going on in development. Please follow us on Twitter @ExpenseBay for updates.

• Salesforce Integration – Native Expense Management Application (Looking for Beta users – please email us if you are interested)
• Quickbooks Integration
• iPhone Updates
• Blackberry Release – (Looking for Beta users with Curve 8830 – please email us if you are interested)
• Adding Ability To Track Approvals Within ExpenseBay

Those are just a few of them, if you have any suggestions or features you would really like to see on the site, please let us know.